{"id":12119,"date":"2023-04-11T10:54:04","date_gmt":"2023-04-11T14:54:04","guid":{"rendered":"https:\/\/www.convention.qc.ca\/general-en\/realiser-evenement-ecoresponsable-engagement-communication\/"},"modified":"2025-10-06T17:18:38","modified_gmt":"2025-10-06T21:18:38","slug":"plan-eco-friendly-event-commitment-communication","status":"publish","type":"post","link":"https:\/\/www.convention.qc.ca\/en\/sustainability\/plan-eco-friendly-event-commitment-communication\/","title":{"rendered":"Plan an Eco-friendly Event: Commitment and Communication"},"content":{"rendered":"<div  class=\"item wysiwyg component-paragraph component-no-padding \" ><div class=\"container\">\n<p>Planning an eco-friendly event requires a well-thought-out plan. By opting to host your event at the Qu\u00e9bec City Convention Centre&#8217;s green facilities\u2014certified LEED and Biosphere\u2014and the support of its qualified team, you are already minimizing the environmental impact of your conference, convention or business meeting.<\/p>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-media-text\"><div class=\"container\" >\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\"><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"538\" src=\"https:\/\/www.convention.qc.ca\/wp-content\/uploads\/CCQ-Batiment-Vert-1024x538-1.jpg\" alt=\"L'ext\u00e9rieur du Centre des congr\u00e8s de soir, illumin\u00e9 en vert.\" class=\"wp-image-7573 size-full\" srcset=\"https:\/\/www.convention.qc.ca\/wp-content\/uploads\/CCQ-Batiment-Vert-1024x538-1.jpg 1024w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/CCQ-Batiment-Vert-1024x538-1-700x368.jpg 700w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/CCQ-Batiment-Vert-1024x538-1-768x404.jpg 768w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/CCQ-Batiment-Vert-1024x538-1-400x210.jpg 400w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><div class=\"wp-block-media-text__content\"><div  class=\"item wysiwyg component-paragraph component-no-padding \" ><div class=\"container\">\n<p>The first step in your approach is to make your concrete and set objectives for responsible event management. To reach these goals, it is strongly recommended that you obtain the commitment &nbsp;of leaders within your organization.<br><\/p>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-heading component-no-padding \" ><div class=\"container\">\n<h2 class=\"wp-block-heading\">How to Maximize Commitment to Sustainability<\/h2>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-paragraph component-no-padding \" ><div class=\"container\">\n<p>Appoint a point person to ensure regular follow-ups on sustainability initiatives related to your event. This person can be responsible for discussions with your consultant partners and communications with your participants, if applicable. &nbsp; &nbsp;<\/p>\n<\/div><\/div><\/div><\/div>\n<\/div><\/div>\n\n\n<div  class=\"item component-cta-banner \">\n    <section class=\"block-cta-banner   block-cta-banner--is-common block-cta-banner--is-light\">\n        <div class=\"container\">\n            <div class=\"row\">\n                <div class=\"col-xs-12\">\n                    <div class=\"block-cta-banner__container\">\n                        <div class=\"block-cta-banner__content\">\n                                                        \n                                                            <div class=\"block-cta-banner__text\">\n                                    <h3>Tips and tricks<\/h3>\n<ul>\n<li>If your organization is new to sustainability and hesitant to make a long-term commitment, ask for a one-time commitment. In addition to naming a point person, include a budget and team to ensure the environmental stewardship of your event. This team can include event planners trained in sustainability and social responsibility.<\/li>\n<\/ul>\n                                <\/div>\n                            \n                                                    <\/div>\n                    <\/div>\n                    \n                                    <\/div>\n            <\/div>\n        <\/div>\n    <\/section>\n<\/div>\n\n<div  class=\"item wysiwyg component-paragraph component-no-padding \" ><div class=\"container\">\n<p>Once your commitment and objectives are set, communication and raising awareness with your participants, partners, sponsors, and suppliers are crucial. Highlight the actions taken to improve the sustainability performance of your event and environmental impact reduction. This way, you can encourage various stakeholders to support and collaborate with your new approach. What\u2019s more, it fosters a real sense of pride! You will incite them to be more aware of the importance of their actions during the planning and execution of your event.<\/p>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-heading component-no-padding \" ><div class=\"container\">\n<h2 class=\"wp-block-heading\">How to Raise Sustainability Awareness<\/h2>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-paragraph component-no-padding \" ><div class=\"container\">\n<p>Use coherent eco-friendly tools to communicate your commitment, approach and actions, before, during and after your event.<\/p>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-media-text\"><div class=\"container\" >\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\"><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/www.convention.qc.ca\/wp-content\/uploads\/Encore-Chime-Live-app-1024x576.jpg\" alt=\"\" class=\"wp-image-12104 size-full\" srcset=\"https:\/\/www.convention.qc.ca\/wp-content\/uploads\/Encore-Chime-Live-app-1024x576.jpg 1024w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/Encore-Chime-Live-app-700x394.jpg 700w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/Encore-Chime-Live-app-768x432.jpg 768w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/Encore-Chime-Live-app-1536x864.jpg 1536w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/Encore-Chime-Live-app-400x225.jpg 400w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/Encore-Chime-Live-app.jpg 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><div class=\"wp-block-media-text__content\"><div  class=\"item wysiwyg component-heading component-no-padding \" ><div class=\"container\">\n<h2 class=\"wp-block-heading\">Tips and Tricks<\/h2>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-list component-no-padding \" ><div class=\"container\">\n<ul class=\"wp-block-list\">\n<li>Dedicate a section of your website to showcasing the environmentally responsible actions taken during your event. Also, offer your delegates documents that can be consulted online or downloaded, such as the program, presentation summaries, etc. Indicate that they should only be printed if necessary.<br><\/li>\n\n\n\n<li>Use the invitation to attendees and the opening remarks to communicate your organization&#8217;s commitment to sustainability.<\/li>\n<\/ul>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-list component-no-padding \" ><div class=\"container\">\n<ul class=\"wp-block-list\">\n<li>Leverage the Chime Live event mobile application by partnering with Encore, our <ins><a href=\"https:\/\/www.convention.qc.ca\/en\/event-planners\/services\/audiovisual-services\/\">audiovisual services<\/a><\/ins> partner. With free high-speed Wi-Fi access offered throughout the Qu\u00e9bec City Convention Centre, your attendees will be able to easily access all the information you broadcast via the app from any smart device.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n<\/div><\/div>\n\n\n<div  class=\"item component-cta-banner \">\n    <section class=\"block-cta-banner js-a11y-block-link  block-cta-banner--with-picture block-cta-banner--is-dark\">\n        <div class=\"container\">\n            <div class=\"row\">\n                <div class=\"col-xs-12\">\n                    <div class=\"block-cta-banner__container\">\n                        <div class=\"block-cta-banner__content\">\n                                                        \n                                                            <div class=\"block-cta-banner__text\">\n                                    <p>Did you know that the Qu\u00e9bec City Convention Centre has a dynamic signage system that includes high-definition monitors strategically placed in high-traffic areas and at the entrance of rooms? This is an ideal tool to reduce your use of paper signs!<\/p>\n<p>&nbsp;<\/p>\n                                <\/div>\n                            \n                                                            <a\n                                  class=\"block-cta-banner__link js-call-to-action-link\"\n                                  href=\"https:\/\/www.convention.qc.ca\/en\/event-planners\/services\/digital-signage-display\/\"\n                                  target=\"\"\n                                  data-a11y-link\n                                  data-name=\"\"\n                                  data-label=\"Digital Signage, Display and Advertising\"\n                                >\n                                    <span>Digital Signage, Display and Advertising<\/span>\n                                    <svg width=\"14px\" height=\"15px\" aria-hidden=\"true\" focusable=\"false\"><use xlink:href=\"#ico-arrow-right\"><\/use><\/svg>\n                                <\/a>\n                                                    <\/div>\n                    <\/div>\n                    \n                                            <div class=\"block-cta-banner__picture\">\n                            <img loading=\"lazy\" decoding=\"async\" width=\"2500\" height=\"1662\" src=\"https:\/\/www.convention.qc.ca\/wp-content\/uploads\/SignDynamique_moniteurs.jpg\" class=\"attachment-full size-full\" alt=\"Hallway with large windows and escalator, next to 2 digital signage screens.\" srcset=\"https:\/\/www.convention.qc.ca\/wp-content\/uploads\/SignDynamique_moniteurs.jpg 2500w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/SignDynamique_moniteurs-700x465.jpg 700w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/SignDynamique_moniteurs-1024x681.jpg 1024w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/SignDynamique_moniteurs-768x511.jpg 768w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/SignDynamique_moniteurs-1536x1021.jpg 1536w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/SignDynamique_moniteurs-2048x1362.jpg 2048w, https:\/\/www.convention.qc.ca\/wp-content\/uploads\/SignDynamique_moniteurs-400x266.jpg 400w\" sizes=\"auto, (max-width: 2500px) 100vw, 2500px\" \/>                        <\/div>\n                                    <\/div>\n            <\/div>\n        <\/div>\n    <\/section>\n<\/div>\n\n<div  class=\"item wysiwyg component-list component-no-padding \" ><div class=\"container\">\n<ul class=\"wp-block-list\">\n<li>If you need to print informative or promotional documents for your participants or partners, use double-sided printing. Opt for a graphic style that condenses the information in an appealing way. Choose printing companies located right here in Qu\u00e9bec City. And if you must print posters, avoid putting the event&#8217;s date and theme on them so they can be reused (for single-use posters, use recyclable materials, such as cardboard or Bioboard).<br><\/li>\n\n\n\n<li>Plan ways to collect feedback or survey your stakeholders&#8217; satisfaction with the responsible actions you\u2019re planning or have taken during your event. You can do this by setting up a suggestion box, hiring a polling firm to be onsite, or conducting an online survey after the event (with a platform like Wufoo, QuestionPro, SurveyMonkey or another).<br><\/li>\n\n\n\n<li>Provide feedback on your event&#8217;s performance to your stakeholders.<\/li>\n<\/ul>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-paragraph component-no-padding \" ><div class=\"container\">\n<p><\/p>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-paragraph component-no-padding \" ><div class=\"container\">\n<p>At the end of your event, evaluate its sustainable development performance. If you would like to benefit from consulting services in responsible event management or take your approach further, the Qu\u00e9bec City Convention Centre is associated with credible and experienced partners.<\/p>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-paragraph component-no-padding \" ><div class=\"container\">\n<p>Our consulting partner:<\/p>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-list component-no-padding \" ><div class=\"container\">\n<ul class=\"wp-block-list\">\n<li>Conseil qu\u00e9b\u00e9cois des \u00e9v\u00e9nements \u00e9coresponsables<\/li>\n<\/ul>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-paragraph component-no-padding \" ><div class=\"container\">\n<p>They will be able to assist you in several aspects of your event\u2019s planning process, such as<\/p>\n<\/div><\/div>\n\n<div  class=\"item wysiwyg component-list component-no-padding \" ><div class=\"container\">\n<ul class=\"wp-block-list\">\n<li>The development of an eco-friendly policy or action plan<\/li>\n\n\n\n<li>The creation of responsible communication and awareness tools<\/li>\n\n\n\n<li>The choice of responsible suppliers, products and materials<\/li>\n\n\n\n<li>Transport logistics<\/li>\n<\/ul>\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"Read our tips and tricks on how to get your organization fully committed to sustainability and how to raise awereness and on the subject.  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